Help, guides and apps

Owners, managers and staff: start in ten minutes with these short guides.

Start in three steps

• Sign up – Your name, email, mobile number and a password. One account works on every phone and computer.
• Take the short tour – A step-by-step tour shows what each part does, in Hindi or English.
• Add work and your team – Write your first task, add staff by email and give them work.

Guides

Add a task, a note or a checklist

1. Open Tasks / Notes and tap “Add a task or note…”.
2. For a list, tap the tick-box icon first and press Enter after each item. Add quantity and a date to any item.
3. Tap outside to save. Tap the circle on a card when it is done.

Deadline, priority and who does it

1. Open the task.
2. Pick a Status and a Priority under the title.
3. Tap the date to set a deadline, then Assign and choose a team member.

Set a reminder that repeats

1. Open a task and tap the bell.
2. Choose later today, tomorrow, next week or your own date and time.
3. Pick Repeat for daily, weekly, monthly or yearly. Allow notifications when asked.

Add your team

1. Open Team → Add member.
2. Write their name and email (and WhatsApp number if you like).
3. They open Apna Task and log in with that same email. They see only the work you give them in My Tasks.

Approve finished work

1. When staff mark a task Done, it waits on your Dashboard under “Waiting for your approval”.
2. Open it, then Approve — or Send back with a reason they can read.
3. Turn this on or off in Settings → Team & chat.

Team chat, polls and checklists

1. Open Chat. Your whole team is already in one group.
2. Hold the mic for a voice note. Use ⊕ for a checklist, numbered list or drawing, and 📎 for photos, files, polls and task cards.
3. Long-press a message to reply, react, forward or make it a task.

Self Vault

1. Open Self Vault and pick a lock: password, PIN or pattern.
2. Keep the Recovery Kit code safe — it opens the vault if you forget the lock.
3. Save logins, photos and documents. Add an expiry date to get a reminder.

App lock and backup

1. Settings → App lock: turn on Face ID / fingerprint / Windows Hello, or a 6-digit PIN.
2. Settings → Backup: set a password and download your .apnatask file.
3. On a new device, log in with the same email and restore that file.

Questions

How long is the free trial?

Every new account gets the full app free for the trial days shown on the pricing page. No card needed.

How do I log in? Is there a password?

Log in with your email and password — or ask for a 6-digit code by email instead. Forgot the password? We email a code to set a new one. You can also lock the app with Quick Unlock or a PIN.

Do my staff need to pay?

No. One plan covers your whole team. Staff log in free with the email you added.

Can my staff use it on their phones?

Yes. Android, iPhone (add to home screen from Safari) and any browser on a computer.

We use a notebook and WhatsApp groups. Can we move?

Yes. Start fresh today: write this week’s work as tasks, add your staff and talk in the team group.

Is my data safe?

The Self Vault is encrypted with AES-256 using a lock only you know, the app can be locked with your phone’s lock, and you can keep an encrypted backup file.

Does it work in Hindi?

You can write tasks, notes and chats in Hindi or any language, and the tutorial is in Hindi and English.

What if I stop paying?

Nothing is deleted. Your workspace waits until you pick a plan, and you can download a backup any time.

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